You’ve earned an assistant.
From Agenda to Archive
Prepare the Agenda
Build and organize agendas with supporting documents, then review for completeness before publishing.
Run the Meeting
Track attendance, manage speakers, record motions and votes, and capture discussion as the meeting unfolds.
Review Before Publishing
Generate meeting records, review for accuracy and compliance, then publish to your public portal.
Built for the way boards actually work
Everything you need to run
modern governance
Agenda Management
Drag-and-drop builder with sections, file numbers, sponsors, templates, and document attachments.
Meeting Management
Live dais controls, speaker queue, attendance tracking, roll call voting, and real-time agenda navigation.
Records & Publishing
Minutes generation, PDF and HTML export, public portal publishing, and legislation tracking across meetings.
Document Management
Staff reports, resolutions, and supporting materials attached to agenda items and searchable from the portal.
Automation & Insights
AI summaries, transcription, compliance checking, translation into 21 languages, and search across your full archive.
Automation built for
public meetings
Record Creation
Meeting transcripts are converted into formal minutes with motions, votes, and speaker attribution. Staff reviews and edits before approval.
Document Review
Agendas and minutes are checked for missing information, inconsistencies, and formatting issues before they reach the public.
Intelligent Search
Ask questions in plain language and get cited answers from your full archive of agendas, minutes, and supporting documents.
See how CivicCA works for
your organization
Built for public meeting
compliance
Open Meeting Requirements
Automated checks for notice periods, posting deadlines, agenda citations, and public comment provisions across 51 state frameworks.
Accessibility Standards
ADA-compliant HTML output meets WCAG 2.1 AA standards. Meeting records available in 21 languages through AI translation.
Pre-Publication Review
AI flags missing information, inconsistent records, and compliance gaps in agendas and minutes before they are published.
Who CivicCA serves
Small Boards & Committees
HOA boards, nonprofit committees, and advisory councils that need simple, affordable meeting management without enterprise complexity.
Special Districts & Authorities
Water districts, fire districts, housing authorities, and transit agencies with state-specific compliance requirements and public transparency obligations.
Municipal Boards & Departments
City councils, school boards, planning commissions, and county boards that need multi-body support, video integration, and advanced reporting.
Infrastructure you can trust
Security & Infrastructure
Hosted on AWS SOC 2-certified, FedRAMP-authorized infrastructure. 256-bit TLS encryption with daily automated backups. Hosted in the USA.
Compliance Awareness
Open meeting law frameworks for all 50 states plus Robert’s Rules. Checks run automatically when agendas are published.
Operational Stability
99.9% uptime SLA. System status publicly available. No scheduled maintenance during standard meeting hours.
Simple, Transparent Pricing
Choose the plan that fits your organization.
These are our Founding Agencies rates — locked in for the life of your account, with priority support and direct roadmap input.
Community
For small boards getting started with modern meeting management.
- ✓ 1 board / body
- ✓ Up to 5 users
- ✓ All AI features included
- ✓ Agenda builder with templates
- ✓ Live dais controls
- ✓ Speaker registration
- ✓ Meeting transcription
- ✓ Meeting calendar
- ✓ eComment / public input
- ✓ Public portal
- ✓ Basic reports (5 reports)
- ✓ Email support
- HOA and condo boards
- Non-profit committees
- School advisory councils
- Community planning groups
- Small special districts
Professional
For organizations that need multi-body support, video, and department workflows.
- ✓ Up to 5 bodies
- ✓ Up to 25 users
- ✓ Everything in Community, plus:
- ✓ Video integration
- ✓ Department submissions
- ✓ All 11 reports & analytics
- Small cities and towns (under 50K)
- Multi-commission organizations
- Water, fire, and utility districts
- Regional planning agencies
- Library and park districts
Government
Unlimited capacity with SSO, analytics, and dedicated support for public agencies.
- ✓ Unlimited bodies & users
- ✓ Everything in Professional, plus:
- ✓ SSO (Microsoft & Google)
- ✓ Custom portal domain & branding
- ✓ API access & custom integrations
- ✓ Dedicated onboarding & account manager
- ✓ Meeting analytics dashboard
- ✓ Attendance & participation reports
- ✓ On-premise hosting available
- ✓ Custom upgrades & modifications
- ✓ Priority support
- City councils and county boards
- Municipal clerk's offices
- Joint powers authorities
- Transit and port authorities
- Large special districts
Ready to modernize your
board management?
Join the growing number of organizations replacing outdated tools with AI-powered agenda management. Set up in minutes, not months.