AI & Transcription
Intelligent automation woven into every part of the meeting lifecycle — from agenda preparation to minutes generation. Powered by Claude AI and AssemblyAI.
Intelligence built into
every workflow
CivicCA uses Claude AI and AssemblyAI to automate the tedious parts of board governance — so your staff can focus on serving your community.
AI Agenda Item Tools
One-click AI summarization turns complex agenda items into clear, plain-language descriptions your community can understand. AI rewrite improves existing descriptions for clarity, proper tone, and compliance with your governance framework — all inline in the agenda builder.
AI Minutes Generation
Feed in a meeting transcript and AI produces a complete formal minutes draft — roll call, motions, votes, speaker attribution, and adjournment. Review, edit, approve, and publish.
- Full draft from transcript
- Vote and motion inclusion
- Speaker attribution
- One-click AI rewrite
AI Audio Transcription
Upload meeting audio and get a full transcript with speaker identification. AI cleans the raw text, identifies speakers by name, and feeds directly into minutes generation.
- Upload MP3, WAV, or M4A
- Speaker diarization
- AI cleanup + formatting
- Direct feed into minutes generation
Compliance Checker
AI scans your agenda against your state's open meeting law — all 50 states plus D.C. supported. Catches missed posting deadlines, vague item descriptions, citation errors, and executive session issues — with pass/fail scores for each rule.
- State-specific notice period enforcement
- Description adequacy review
- Executive session citation validation
- Public comment period verification
- ADA & remote meeting checks
- CA: 23 Brown Act + SB 707 checks
AI Vote & Motion Detection
AI analyzes meeting transcripts to automatically detect motions, seconds, roll call votes, and voice votes. Results populate your vote records for clerk review.
- Motion detection
- Roll call extraction
- Voice vote identification
- Auto-populated records
AI Video Indexing
AI reads your meeting transcript and generates chapter markers — roll call, agenda items, public comment, votes, adjournment — synced to your YouTube video timestamps.
- Automatic chapter markers
- Topic-based navigation
- YouTube timestamp sync
- One-click generation
AI Document Search
Ask natural language questions about your meeting documents — minutes, agendas, resolutions, staff reports — and get accurate, cited answers grounded in your actual records.
- Natural language queries
- Source citations
- Meeting-scoped chat
- Automatic PDF indexing
How it works under the hood
Built on best-in-class models with a human-review-first philosophy. AI assists your team — it never acts on your behalf without approval.
Two best-in-class AI providers
Claude AI (Anthropic) handles all text intelligence — agenda summaries, description rewrites, minutes drafts, vote detection, compliance analysis, and chat. Claude is purpose-built for nuanced document understanding and is widely regarded as the safest large language model available for sensitive government use cases.
AssemblyAI handles audio and video transcription with automatic speaker diarization. It identifies distinct speakers and labels their turns in the transcript, giving the AI minutes drafter the speaker attribution it needs to produce properly attributed records.
Human review is always in the loop
No AI output is ever published automatically. Every summary, rewrite, minutes draft, or compliance finding is surfaced to a staff member for review and approval before it touches your public portal. AI is a first-draft accelerator, not a decision-maker.
Auditable by design
Every AI action is logged in CivicCA’s audit trail — what was generated, who requested it, and what changes were made before approval. If a compliance auditor or records request ever asks what AI touched, you have a complete, timestamped answer.
Included on every plan
AI features are not a premium add-on. Every CivicCA plan — Community, Professional, and Government — includes the full suite of AI capabilities at no extra cost. There are no per-generation usage fees and no hidden AI tiers.
Summaries, rewrites, minutes drafts, vote detection, compliance analysis, and natural-language chat.
Speaker-diarized transcription and AI video indexing with per-agenda-item timestamps.
Intelligence built in, not bolted on
Every AI feature is included from day one, on every plan. No setup fees, no per-generation costs, no surprise upgrades. Just faster, smarter meetings.