Department submissions.
Without the email chase.
Stop rebuilding agenda items out of forwarded emails and Word attachments. Department heads submit through a link — no login — with the title, recommended action, and fiscal impact already structured. Everything lands in one review queue, where the clerk accepts, returns, or rejects it and drops approved items straight onto the agenda.
One inbox for every item.
Accept, return, or reject — then publish.
Every submission across every department lands here with its status. The clerk triages in one place — send an item back for a fix, put it on hold, or accept it and add it to the next agenda in a single click.
From department head
to the agenda — in four steps.
No accounts to provision, no email threads to reconcile. The submitter fills a structured form; the clerk decides; the item flows onto the agenda.
Submit via your link
Department heads open civicca.com/submit/your-city — no login — pick the body and meeting, and fill a structured item form.
Lands in the queue
The submission arrives in the review queue tagged by department, type, and target meeting. The clerk and editors get notified.
Review & decide
Accept it, put it under review, return it with notes for a fix, place it on hold, or reject it — every change is logged.
Add to the agenda
One click turns an accepted submission into an agenda item — title, recommended action, fiscal impact, and attachments carried over.
A structured item,
not a forwarded email.
The submission form captures exactly what the clerk needs to build the agenda item — so nothing comes back for missing pieces.
Built for the intake grind.
The parts that make department submissions painless for staff and the clerk alike.
No-login submission link
A public per-tenant link (/submit/your-city). Department heads submit without an account to provision.
Structured item form
Title, type, recommended action, fiscal impact, attachments — captured the way the agenda needs them.
No more emailOne review queue
Every submission, every department, one filterable inbox by status, body, and meeting.
One inboxAccept / return / reject / hold
Triage each item, return with notes for a fix, or place it on hold — the submitter is notified.
With notesOne-click to agenda
Accepted submissions become agenda items with their fields and attachments carried over.
One clickFull audit trail
Every status change is timestamped and logged — who submitted, who decided, and when.
Defensible